A Guide to Belgian Quidditch Cup 2017

Date and time

The tournament will take place on November 5, 2016. It will start at 9 AM. All players and volunteers will be required to be present at 8 AM, and checked in before 8.20 AM. Teams must be complete before checking in. If a player will not join from the start of the tournament, please email belgiancup@quidditchbelgium.be before.

Location

The tournament will take place at:
Stade Falon
Struykbekenweg / Chemin du Struykbeken 1
1200 Sint-Lambrechts-Woluwe

Getting there

Metro station Vandevelde is only 7 minutes away from the actual fields. Metros leave about every 15 minutes from Brussels-Central train station.

Around the complex, there are approximately 150 parking spots. These can be found in the Struykbekenweg and the Albert Dumontlaan.

Pitches

We will be using 2 football fields and a rugby field. The rugby field will be used for warming up, and will be regular grass. Both football fields will have soft artificial grass.

You are prohibited to enter this field with:

  • Any drinks, apart from water
  • Any food
  • Iron studs on cleats

The football fields are Field 5 and 6 according to Stade Falon.

Locker Rooms

Locker Rooms will be available. Each locker room will be dedicated to several teams. Signs will tell you where to stock your luggage. The locker rooms will not be locked, so keep a good eye on your personal belongings.

Food and Drinks

Food and drinks will be available by “Kapelleveld”. An ordering form for food will be available later this week. More information about Kapelleveld can be found on their website.

Toilets

Enough toilets will be available. There will be some toilets inside the locker room building.

Participating Teams & Players

9 teams will participate in the Belgian Quidditch Cup 2017:

  • Antwerp A
  • Antwerp B
  • Brussels Qwaffles
  • Ghent Gargoyles
  • Les Dracognards Louvain la Neuve
  • Liège Leviathans A
  • Liège Leviathans B
  • The Flaming Fwoopers
  • Tournai Thestrals

Rosters of these teams can be found here.

Players and non-playing staff will have to sign the Team Waiver. Players under the age of 18 need to have their parents sign the Parental Consent Form.
All documents need to be printed by the teams themselves.

Volunteers & Referees

All games will be officiated by at least 1 Head Referee, 2 Assistant Referees, 1 Snitch Referees and 1 Snitch.

Each Head Referee will be paid €10.
Each Assistant Referee will be paid €5.
Each Snitch Referee will be paid €5 (if they are also an AR for the first 18 minutes) or 3€ (if they are only a SR). Priority will be given to AR certified Snitch Referees.
Each snitch runner will be paid €5 (if they are also SR certified) or 3€ (if they are not SR certified). Priority will be given to SR certified snitches.

Schedule & Gameplay

The gameplay format used for this tournament will be a variant of a Double Elimination Bracket.

You can find the full bracket and general schedule here.

The top 2 of the tournament will qualify for the European Quidditch Cup.

Policies

AGE

  • All players must be at least 16 years old or turn 16 in this season. Younger players will not be allowed.
  • All players younger than 18 by 5th of November 2017 must have a written approval by a legal guardian. This will be included in the waiver.

INTOXICATING SUBSTANCES POLICY

  • No player, coach, volunteer or staff will consume or use intoxicating materials such as but not limited to alcohol or drugs at the tournament site or participate while under the influence of intoxicating substances.
    • With intoxicating substances is meant any and all consumables that influence a person’s normal capacity to act or to reason.
  • If found to be either consuming or under the influence, the individual will be suspended for the rest of the day.
  • Any individual found to be concealing somebody else’s consumption or inebriation at the event will be suspended for one game.

APPEALS

  • You cannot sign appeal in any Set or Game. No Games or Sets will be replayed.

INJURY

Concussions

  • If a player is suspected to have a concussion, they are not permitted to play until they have been cleared to play by a medical professional.
  • Whether or not a player is suspected of having a concussion can be decided by the first aider currently volunteering on the pitch or by a medical professional.
  • If a coach or teammate suspects an individual of having a concussion, they must encourage that individual to be seen by a medical professional or first-aid volunteer.
  • If a coach or teammate is found to be concealing a player’s concussion or suspected concussion, that coach or teammate will be suspended for the rest of the tournament and the player with the suspected concussion will not be permitted to play until they have been cleared for play by a medical professional. Read further for more info.

General injuries

  • If a player is injured and is informed by one of the on-site EMT’s that they should no longer play, that player is suspended until they are otherwise cleared by a medical professional.
  • If a player is bleeding, they will be asked to leave the pitch until they no longer have open wounds.

NO-PLAY LIST

  • The No-Play List will be kept by the Tournament Committee.
  • Only the Committee is permitted to add or remove players from the list.
  • When a player is added to the No-Play List, the following information will be recorded:
    • Team name
    • Player name
    • Jersey number
    • Reason (note from tournament paramedics OR hospitalization)
  • Pitch Managers will be made aware of the up to date No-Play List before each game for the relevant teams.
  • The Gameplay Director will keep all notes received regarding the No-Play List until the end of the tournament.

Injuries that are dealt with on pitches and do not go to hospital

  • If players are no longer permitted to play, the medics will inform:
    • The pitch manager, if game has not finished. The pitch manager must inform the Head Referee as soon as possible in the way they think best if a player is no longer permitted to play.
    • The Tournament Committee, if the game has finished.
    • If either party has been informed, the player will be added on the No-Play List.

General No-Play List rules:

  • Players will be added to the No-Play List automatically if they are sent to the hospital.
  • Players will be removed from the No-Play List if they have express written permission to play from a doctor or other medical professional with no conflict of interest.
  • To be removed from the No-Play List, a note as described in the previous article must be delivered to the Tournament Committee.

EQUIPMENT

  • Before each team’s first game, the Head Referee will do an equipment check. Every piece of equipment that players plan on wearing/using during the game must be checked. If a player is found wearing illegal equipment that was specifically banned by the Head Referee or Tournament Committee, they will receive a straight red card.
  • All equipment must conform to the standards set in IQA Rulebook 2016-2018, with the exception of equipment required for a disability. Equipment that must conform includes, but is not limited to:
    • Players must remove all jewelry before games, as per section 2.5.1. This includes any kind of wristband, also headbands on wrists. Any jewelry that cannot be removed (such as septum piercings or cartilage piercings in the ear) must be covered by tape when in play. Players are responsible for providing this tape themselves. This will be checked at the check-in and by the Head Referee at each team’s first game.
    • Jersey numbers must meet the standards set forth in section 2.5.2.C.ii and the BQF rulebook amendments. No two players on a team may have the same number.
    • Mouthguards are mandatory as per 2.5.2.F. Every player must have their own mouthguard and it will be checked in equipment check.

Players found playing with an illegal mouthguard or without a mouthguard will be asked to leave the pitch to wear a legal mouthguard. Entering the pitch without wearing a legal mouthguard after being asked to wear one is a yellow card penalty for the player.

What a mouthguard is will be determined by the guidelines set in USQ Rulebook 10, which are:

      • Include an occlusal (protecting and separating the biting surfaces) portion.
      • Include a labial (protecting the teeth and supporting structures) portion.
      • Cover the posterior teeth with adequate thickness
    • Glasses with real glass lenses will not be permitted, as defined in section 2.5.3.E. Players may wear glasses with plastic lenses, or plastic goggles over real glass glasses. Players may not wear metal cages over their glasses (as per section 2.5.3.E.ii).
    • Metal cleats will not be allowed due to playing on artificial grass.
  • Special equipment required for play by athletes with disabilities should be disclosed to the Tournament Committee at the check-in and to the Head Referee before each games. If deemed dangerous, the referee may ask the player to add padding.
  • Teams will be expected to provide enough headbands for their players. The tournament organisers will not be providing these. Nor will the tournament organisers be providing extra balls for teams to use for warm ups – bringing such equipment is the responsibility of each team. Brooms, however, will be provided by the tournament organisers, though as the following point states, athletes are able to use their own brooms under certain conditions which are:
    • The broom must conform to the regulations set forth in section 2.4.1.
    • The broom must be approved for play before the game by the head referee.
    • Any broom not approved by the head referee prior to “Brooms Up” will be considered in violation of the equipment rules and therefore subject to penalty as described at the end of section 2.5.4.

FIELD ARRIVAL

  • A team must be able to field 7 players at arrival.
  • Each team will be expected to arrive at their pitch 10 minutes before their scheduled start time, with the exception of officials and volunteers who who officiate or volunteer for a match happening the timeslot before their own game.
  • Even if pitches are running late, you must arrive 10 minutes before your scheduled start time, not your actual start time.
  • When a team arrives, their coach or captain must check in with the pitch manager.
  • Forfeits:
    • Teams who arrive 5 or more minutes late for their scheduled start time will forfeit their game.
    • If a team cannot field 7 players at scheduled start time, they will forfeit their game. If a team cannot field 7 players, because there are players on the No-Play List or suspended, they’ll still be allowed to play.
  • Pitch managers will be responsible for enforcing this rule and keeping time, therefore in case of disputes it is the pitch manager’s timekeeping that counts.

SUSPENSION

  • Blue cards will never be accumulated. This means that 2 blue cards will never result in a yellow card.
  • Yellow cards will be accumulated, just as IQA Rulebook 2016 – 2018 describes. This means that 2 yellow cards in the same game result in a red card. Two yellow cards adding up to a red card will not result in an immediate suspension.
    • If a player receives a double yellow in 2 different games, that player will be suspended for one game.
    • When re-entering play after a suspension, whether said suspension was caused by a straight-red or 2 double-yellow red cards, if a player receives 2 further double-yellow red cards in the following games, they will be suspended for the rest of the tournament.
  • A straight red card means that the player receiving that card will not be allowed to play the next game. They will be suspended for a minimum of 1 game according to the following guidelines:
    • If any player breaks rule 6.1.2.2. Language and receives a red card for directing extreme or abusive language towards any person (referee, spectator, other player, or member of staff) they will be suspended for 2 games.
    • If any player breaks rule 6.1.2.3., engaging in physical altercations with referees, members of staff, spectators, or other players, they will be suspended for the rest of the tournament.
    • If any player receives a red card for committing actions that break any of the following rules, they will be suspended for a minimum of 1 game. It will be up to the tournament committee’s discretion, with consultation from the referee, if the player will be suspended longer than 1 game.
      • 6.3.1.2. Illegal physical contact
      • 6.3.1.3. Interaction guidelines
      • 6.3.1.4. Egregious contact
      • 6.3.2.1.B. Illegal grappling
      • 6.3.2.2.B. Illegal stealing
      • 6.3.2.3.B. Illegal bodyblocking
      • 6.3.2.4.B. Illegal pushing
      • 6.3.2.5.B. Illegal charging
      • 6.3.2.6.B. Illegal grabbing
      • 6.3.2.7.B. Illegal wrapping
      • 6.3.2.8.B. Illegal tackling
  • If a player receives a second straight red card when they are permitted to re-enter play after a suspension caused by either a straight red or two double-yellow reds, they will be suspended for the rest of the tournament.
  • If a player receives a straight red card after already having a double-yellow red card, the player will be suspended for a minimum of one game.
  • If the player receives a straight red card for anything other than the rules cited above, the duration of the suspension will be up to the tournament committee’s discretion, with consultation from the referee. All straight red cards will receive a minimum 1 game suspension.
  • A player can still be suspended without getting a card during a game.
    • If a player provokes any match official, staff member or organising staff member outside of a game, the organising committee will deliberate whether the player should be suspended and if so, for how long.
    • If a player verbally or physically threatens any match official, staff member, spectator and/or organising staff member, this player will be suspended for the remainder of the tournament and will be ejected from the venue.
  • Suspension means that an individual cannot carry out any official function as player, coach and/or captain for the number of games specified by the organising committee either as per this policy or at their discretion, given the severity of the infraction. Suspended players may not enter the player area during the game for which they have received a suspension. All suspensions take effect immediately; a one-game suspension will suspend the player for their next game, a two-game suspension will suspend the player for their next two games, etc.